Career Center

Organization:

VMAC Department

Job Summary:

The Vanderbilt Memory and Alzheimer's Center seeks qualified applicants for a Community Outreach Coordinator. The candidate will coordinate research outreach and recruitment processes, protocols, and activities under the leadership of the Community Outreach and Engagement Manager and faculty leadership.

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Responsibilities are focused on organizing community outreach activities to recruit a diverse group of middle-aged and older adults for participation in Alzheimer's disease research with a focus on persons from underrepresented racial groups, especially African American and Black older adults.

The ideal candidate understands health equity and social determinants of health as well as cultural challenges to recruitment and retention in the community; has experience in public health and health communication; is proficient in all Microsoft applications, including Word, Excel, Outlook, and PowerPoint; has excellent organizational and leadership skills, has exceptional attention to detail, and is able to master responsibilities quickly and independently while working collaboratively as part of an interdisciplinary team and with community partners.

Responsibilities will include but are not limited to the following:

• Knowledge and understanding of policies, procedures, and regulations governing human subject's research and incorporates them in securing approval for and the conduct of research.

• Knowledge and understanding of health equity, social determinants of health as well as cultural challenges to recruitment and retention in the community; has public health and health communication experience.

• Knowledge and understanding of Federal regulations and guidelines governing the protection of human subjects (e.g., HIPAA, FDA, OHRP, GCP/ICH).
• Proficiently prepares and processes new IRB research proposals, amendments, continuing review applications and adverse event reports according to institutional and departmental policies and procedures and federal regulations.

• Knowledge and understanding of implementation, and coordination of community outreach initiatives and general grant-funded operations.

• Understanding and capability to accurately and compliantly perform the processes and activities required for community outreach protocols. Ability to identify and troubleshoot problems.
• Conducts detailed in-person and telephone-based screening of potential research participants and their study partners, including entry of information into REDCap database.

• Accurately and compliantly prepares and maintains documents required to be maintained internally and available for leadership and regulatory authorities on outreach, recruitment, and retention activities.

• Identifies and procures equipment and supplies needed to fulfill project requirements and activities.

• Supports the creation, coordination, and implementation of community outreach, engagement, and public relations activities to recruit a diverse group of middle-aged and older adults for participation in Alzheimer's disease research with a focus on persons from underrepresented racial groups.

• Supports Community Advisory Council activities, including scheduling meetings, preparing the agenda, and taking and distributing meeting minutes.

• Provides support in data entry, developing, extracting reports using the Center's REDCap participant recruitment database.

• Serves as an ambassador for community awareness of Vanderbilt Memory and Alzheimer's Center and an advocate for human subjects by helping to establish and maintain communication with Investigators, research staff, Sponsors, participants and representatives of professional organizations through ongoing monitoring of community and participant feedback.

• Assesses and evaluates potential participants pertinent medical and historical information to ensure only appropriate subjects are enrolled in the Center's Participant Registry database and referred for clinical/translational trials and study opportunities.

• Supports the preparation and delivery of informative, scientifically-sound presentations and other promotional materials to community audiences.

• Helps to establish and maintain interdepartmental collaboration, relationships with community medical facilities, community agencies, churches, and other social programs in the area.

• Engages in open communication with community members, community partners, and participants providing them with contact information and being available to answer, address or refer their calls.

• Interacts with participants during their study visits at the medical center.

• Supports the development of creative and innovative community engagement activities, including in-person presentations and events, as well as digital engagement opportunities through social media.

• Trains others in completing enrollment calls for the Center's REDCap participant recruitment database.

• Actively identifies and participates in training, education, and development activities to improve own knowledge and performance to sustain and enhance professional development.

• Demonstrates initiative for continuous learning, both self-directed and as evidenced by attendance of educational and professional development opportunities. Actively seeks new learning opportunities, seeing learning as part of work.

• Engages in a minimum of 10 hours of continuous, job-related educational activities annually or pursuing an advanced career-related academic education or certification.

• Participates in and maintains certifications, licensure and credentialing as required by Vanderbilt, the department and Sponsor.

• Participates in research related programs, such as the Clinical/Translational Research Staff Council and its activities by submitting issues or suggesting solutions, and reviewing Council information, by attending meetings open to research staff and by sharing information with other research personnel.

• Furthers knowledge by completing more advanced job-related educations (such as Research Support Services Boot Camp Follow-up). Actively seeks new learning opportunities, seeing learning as a part of work. Develops and achieves personal and professional goals.

Minimum Requirements:

This position requires a Bachelor's degree.

Additional Information

This is a full-time, non-exempt position.

Salary is dependent upon education and experience.

TECHNICAL CAPABILITIES
* Clinical Research (Novice): Can research problems that span several areas of the department. Develops and writes basic trial protocols. Knows what information is available in the company. Designs data collection forms. Has developed networking skills which assist in researching issues.
* Study Design & Conduct (Novice): Applies qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life cycle of a study.
* Project Coordination (Novice): Reviews specific project related documents for completeness and accuracy and ensures project status reports are received, when due, from project managers for all approved projects. Provides administrative and logistics support for various project meetings, training, workshops and facilitated sessions. Coordinates and tracks all work requests to ensure on time project delivery. Keeps project plans updated and ensures key milestones and dependencies are understood. Responsible for record keeping for project meetings such as issues logs, gap analysis sheets, meeting minutes, making copies, team event planning and execution, team travel, on-boarding activities for contractors or consultants, set up and maintenance of project repositories.
* Communication (Novice): Clearly, effectively and respectfully communicates to employees or customers.

Our Academic Enterprise is one of the nation's longest serving and most prestigious academic medical centers. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year.

World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.

Aligning with Vanderbilt Health's Strategic Directions, the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications :

Work Experience :

Relevant Work Experience

Experience Level :

Less than 1 year

Education :

Bachelor's

For a copy of the physical requirements of this position to determine if you can perform the duties with or without an accommodation or to request an accommodation, please contact VUMC Employee Relations at 615-343-4759 or employeerelations.vumc@vumc.org.