Associate Communications Specialist, Stewardship Communications Development (Cover Letter Required)
Location: Nashville, Tennessee
Internal Number: 2207060
Associate Communications Specialist, VUMC Development Stewardship Communications
PLEASE UPLOAD/ATTACH A COVER LETTER WITH YOUR APPLICATION (Cover Letter is required to be considered for this position)
Through the exceptional capabilities and caring spirit of its people, Vanderbilt University Medical Center leads in the delivery of exemplary health care, improving the lives of individuals and communities regionally, nationally and internationally. We combine transformative educational programs, compelling scientific discoveries, and distinctive personalized care to achieve this goal.
To consistently achieve excellence in medical science and health care, Vanderbilt University Medical Center Development builds relationships and encourages philanthropic contributions to directly impact today's work and to secure a strong future of service. Enthusiastic and timely support from our philanthropic partners enables the Medical Center as a nonprofit academic medical institution to excel in conducting groundbreaking research, training future leaders and providing compassionate care to patients.
Duties and Responsibilities:
Under the supervision of the Communications Strategist, the Associate Communications Strategist will have the following responsibilities:
Plan, write and develop stewardship materials under occasional guidance.
Oversee and manage the gift acknowledgment and condolence process:
Draft and personalize acknowledgments and condolence letters from Medical Center leadership, including the CEO
Draft and update acknowledgment templates regularly
Work with managers to streamline and improve processes
Liaise with VUMC departments and leadership to ensure timely delivery of signed letters
Collaborate with Office of Planned Giving on estate and bequest acknowledgment process
Oversee and manage annual baseline impact reporting:
Gather content from VU and Medical Center departments
Draft and edit reports and handle review process to ensure timely delivery
Proactively track reports to keep team informed of status
Collaborate with Development Officers and Stewardship Communications team on any special delivery or handling requests
Manage intake process with appropriate Development Officers
Assist Development Officers in gathering content, as needed
Provide support to team on stewardship activities related to current use and custom impact reporting.
Provide support to Senior Communications Strategist on planned giving projects and events, including the scheduling, drafting, coordination and reviews of ad hoc marketing materials and outreach to donor societies.
Manage process documents and shared folder organization to ensure materials are organized and accessible to team members.
Work closely with colleagues to maximize effectiveness of Stewardship Communications team, building templates and tools where necessary to ensure efficiency and consistency.
Research funds as needed to ensure that donor intent is being realized and records are complete.
Assist in annual and daily reporting activities including data entry, contact reports and spreadsheet maintenance.
Handle sensitive information in the strictest confidence, according to departmental and institutional policies.
Develop strong working relationships with other VUMC offices to make accessing information more productive and efficient.
Uphold departmental and institutional policies regarding confidential information.
Work cooperatively with VUMC Development colleagues.
Travel as required.
Perform other duties as assigned.
A bachelor's degree (or equivalent experience) (Required)
<1 year relevant experience (Required)
3 years relevant experience preferred.
Superior verbal and written communications skills are required.
Experience in stewardship, donor relations, communications or project management are required.
Ability to work independently, take initiative, manage multiple projects simultaneously, meet deadlines, and adapt to changing priorities in an intellectually rigorous and complex environment is essential.
Knowledge of software programs applicable to development is desirable.
Proficiency in Microsoft Word and Excel required.
The ideal candidate will be a highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude.
The ability to apply sound judgment in all situations is required, as are excellent organizational skills with a meticulous attention to detail.
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.